Purchase Order Document

ALWAYS CONFIRM A SALES ORDER WITH A PURCHASE ORDER

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Purchase Order Document

While the Supply of Services Agreement and the Sale of Goods Agreement outline the basics of how to do business, a Purchase Order and Invoice takes care of transactions. A Purchase Order is a document that confirms the purchase between a client and a supplier. It describes the items the buyer agrees to purchase at the price it is agreed upon. Also, it will outline the delivery date and terms of payment.

Why a Purchase order

A Purchase Order is necessary to track inventory and payments. Further, it also allows the purchasing to be more efficient. If clients are placing repeat orders, then it is smart to provide a standard purchase order so that they can have easy access to repeat orders when they need them. For customers, a purchase order allows them to provide their delivery address, number of goods they would like to buy, price, and shipping costs where it is appropriate. In other words, a purchase order simply keeps everything in order and allows for clean, organized purchasing. When drafting a Purchase Order, it is important to focus on a couple key things:

  • Name of business
  • Name and address of customer
  • Delivery address of customer
  • Date of the purchase order
  • Name or title of the person ordering
  • Payment terms of the order

Get your purchase orders ready to develop your Hong Kong business!

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